Administrative Flow of Academic Misconduct Procedures 

UNDERGRADUATE STUDENTS

1. Academic Misconduct Suspected

2. Notification to the student - Instructor informs student via email of allegation of academic misconduct  and evidence of misconduct; invites student to meet or respond to the allegation within 5 calendar days of notification

3. Instructor meets with student  (in person or via email) to discuss the allegation and determine whether an offence has occurred

4.

  • a) Insufficient evidence to proceed with the allegation - NO report is filed and the matter is dropped; educative action may be recommended (e.g. tutorial with librarian on properly citing sources)
  • b) Evidence supports misconduct meriting Academic Penalty - Instructor files Report of Academic Misconduct indicating appropriate educative action and/or academic penalty to be imposed.  Report, along with evidence, is copied to student, Department Head, Academic Dean (AIO), and Registrar.

5. Immediately upon receipt of a Report of Academic Misconduct, the Registrar shall inform the student, the Instructor, Department Head, and the Academic Dean (AIO) if there is a record of a previous report.

  • a) Previous Record - If the Registrar determines that there is a record on file of a previous report, the matter is referred automatically to the Academic Dean (AIO) for review and further action.
  • b) No previous record – if there is no previous record but the student wishes to dispute the report of academic misconduct, the educative action or the academic penalty imposed, the student may request that the Academic Dean(AIO) review the case.  The request must be made within 5 calendar days of the Report having been filed.

6. Referral to Academic Dean (AIO) – Contested Allegation

  • a) Academic Dean (AIO)  meets with student and Instructor  (notice of meeting – allow 5 calendar days)
    • i. Insufficient evidence to proceed with the allegation - NO report is filed and the matter is dropped; educative action may be recommended (e.g. tutorial with librarian on properly citing sources)
    • ii. Evidence supports misconduct meriting Academic Penalty – Academic Dean (AIO) confirms with Registrar that there is no record of other reports on file before confirming decision to uphold the Instructor’s assessment that academic misconduct has occurred.
     
  • b) Academic Dean (AIO)  informs all parties of the decision and maintains all records pertaining to the Report
  • c) Either party has the right to appeal the decision to the Senate Academic Appeals Committee (normally within 5 calendar days of Academic Dean’s (AIO) decision)

7. Referral to Academic Dean(AIO) – Contested Educative Action or Academic Penalty

  • a) Academic Dean (AIO) reviews allegation and evidence in determining appropriateness of the educative action or academic penalty
  • b) Academic Dean (AIO)  may or may not require a meeting to discuss the matter with both parties (notice of meeting – allow 5 calendar days)
  • c) Academic Dean (AIO) informs all parties of the decision and maintains all records pertaining to the Report
  • d) Student has a right to appeal the decision to the Senate Academic Appeals Committee (normally within 5 calendar days of Academic Dean’s (AIO) decision)

8. Referral to Academic Dean (AIO) – Previous Record

  • a) If the student did not contest the allegation
    • i. Academic Dean (AIO)  reviews allegation and evidence
    •  ii. Academic Dean (AIO)   may or may not require a meeting to discuss the matter with the student (notice of meeting – allow 5 calendar days)
    • iii. Academic Dean (AIO)  informs all parties of the decision and maintains all records pertaining to the Report
    • iv. Student has a right to appeal the decision to the Senate Academic Appeals Committee (normally within 5 calendar days of Academic Dean’s (AIO) decision)
     
  • b) If the student contests the allegation  -
    • i. Academic Dean (AIO)  meets with student and Instructor (notice of meeting – allow 5 calendar days)
      • Insufficient evidence to proceed with the allegation - NO report is filed and the matter is dropped; educative action may be recommended (e.g. tutorial with librarian on properly citing sources)
      • Evidence supports misconduct meriting Academic Penalty – Academic Dean (AIO) confirms decision to uphold the Instructor’s assessment that academic misconduct has occurred and, in addition to the academic penalty imposed by the Instructor, may impose additional academic sanctions (e.g. disciplinary probation, suspension, etc.)  If it is possible that a decision may result in disciplinary suspension, dismissal, or expulsion, consultation with the Academic Integrity Committee is required before rendering a decision.
       
    • ii. Academic Dean (AIO)  informs all parties of the decision and maintains all records pertaining to the Report
    • iii. Either party has the right to appeal the decision to the Senate Academic Appeals Committee (normally within 5 calendar days of Academic Dean’s decision)
     

GRADUATE STUDENTS

1. Academic Misconduct Suspected

2. Notification to the student - Instructor informs student via email of allegation of academic misconduct  and evidence of misconduct; invites student to meet or respond to the allegation within 5 calendar days of notification

3. Instructor meets with student  (in person or via email) to discuss the allegation and determine whether an offence has occurred

4.

  • a) Insufficient evidence to proceed with the allegation - NO report is filed and the matter is dropped; educative action may be recommended (e.g. tutorial with librarian on properly citing sources)
  • b) Evidence supports misconduct meriting Academic Penalty - Instructor files Report of Academic Misconduct indicating appropriate educative action and/or academic penalty to be imposed.  Report, along with evidence, is copied to student, Graduate Studies Supervisor, Academic Dean (AIO), and Registrar.

5. Immediately upon receipt of a Report of Academic Misconduct, the Registrar shall inform the student, the Instructor, Graduate Studies Supervisor, and Academic Dean (AIO), if there is a record of a previous report.

  • a) Previous Record - If the Registrar determines that there is a record on file of a previous report, the matter is referred automatically to the Academic Dean (AIO) for review and further action.
  • b) No previous record – if there is no previous record but the student wishes to dispute the report of academic misconduct, the educative action or the academic penalty imposed, the student may request that the Dean review the case.  The request must be made within 5 calendar days of the Report having been filed.

6. Referral to Academic Dean (AIO)  – Contested Allegation

  • a) Academic Dean (AIO)   meets with student and Instructor  (notice of meeting-  allow 5 calendar days)
    • Insufficient evidence to proceed with the allegation - NO report is filed and the matter is dropped; educative action may be recommended
    • Evidence supports misconduct meriting Academic Penalty – Academic Dean (AIO) confirms with Registrar that there is no record of other reports on file before confirming decision to uphold the Instructor’s assessment that academic misconduct has occurred.
     
  • b) Academic Dean (AIO)   informs all parties of the decision and maintains all records pertaining to the Report
  • c) Either party has the right to appeal the decision to the Senate Academic Appeals Committee (normally within 5 calendar days of Academic Dean’s (AIO) decision)

7. Referral to Academic Dean (AIO)   – Contested Educative Action or Academic Penalty

  • a) Academic Dean (AIO)   reviews allegation and evidence in determining appropriateness of the educative action or academic penalty
  • b) Academic Dean (AIO)  may or may not require a meeting to discuss the matter with both parties (notice of meeting – allow 5 calendar days)
  • c) Academic Dean (AIO)   informs all parties of the decision and maintains all records pertaining to the Report
  • d) Student has a right to appeal the decision to the Senate Academic Appeals Committee (normally within 5 calendar days of Academic Dean’s(AIO) decision)

8. Referral to  Academic Dean (AIO)  – Previous Record

  • a) If the student did not contest the allegation  -
    • i. Academic Dean (AIO)  reviews allegation and evidence
    • ii. Academic Dean (AIO)   may or may not require a meeting to discuss the matter with the student
    • iii. Academic Dean (AIO) informs all parties of the decision and maintains all records pertaining to the Report
    • iv. Student has a right to appeal the decision to the Senate Academic Appeals Committee
     
  • b) If the student contests the allegation  -
    • i. Academic Dean (AIO)   meets with student and Instructor (notice of meeting - allow 5 calendar days)
      • Insufficient evidence to proceed with the allegation - NO report is filed and the matter is dropped; educative action may be recommended (e.g. tutorial with librarian on properly citing sources)
      • Evidence supports misconduct meriting Academic Penalty – Academic Dean (AIO) confirms decision to uphold the Instructor’s assessment that academic misconduct has occurred and, in addition to the academic penalty imposed by the Instructor, may impose additional academic sanctions (e.g. disciplinary probation, suspension, etc.) If it is possible that a decision may result in disciplinary suspension, dismissal, or expulsion, consultation with the Academic Integrity Committee is required before rendering a decision.
       
    • ii. Academic Dean (AIO)  informs all parties of the decision and maintains all records pertaining to the Report
    • iii. Either party has the right to appeal the decision to the Senate Academic Appeals Committee (normally within 5 calendar days of Academic Dean’s (AIO) decision)