The Senate of Mount Allison University is chaired by the President and composed of members of the teaching and administrative staff and appointees of the Board of Regents.

Senate determines the academic policy of the University, subject to the availability of funds controlled by the Board and the powers reserved to the President. The majority of its members must be members of the teaching staff.

The Senate may:

  • establish or discontinue courses, programs, faculties, and departments
  • establish terms of admission to the University
  • control and review the requirements for degrees, certificates, and diplomas and examine the qualifications for all candidates for these
  • establish academic regulations and procedures
  • recommend to the Board policies concerning the allocation of resources
Meeting dates

Scheduled meeting dates for 2021-22:

All meetings will be held from 4-5:30 p.m. in the Windsor Grand Room, unless otherwise noted.

  • Tuesday, Sept. 14, 2021
  • Tuesday, Oct. 12, 2021
  • Tuesday, Nov. 2, 2021
  • Tuesday, Dec. 7, 2021
  • Tuesday, Jan. 11, 2022
  • Tuesday, Feb. 8, 2022
  • Tuesday, March 15, 2022
  • Tuesday, April 5, 2022 (Joint meeting with Faculty Council — Wu Centre)
  • Thursday, May 12, 2022 (10:30 a.m.)
Senate membership

Composition of Senate
    
The Senate shall be composed of the following voting members:

  • the Chancellor
  • the President, who shall be chair
  • the vice-president, academic and research, who shall be vice-chair
  • the academic deans, including any associate and/or assistant deans
  • the University librarian, the registrar, and the director of continuous learning
  • the directors of the Canadian Studies, Biochemistry, International Relations, and Women’s Studies programs
  • the two elected members of the Faculty Council executive and the secretary of the Senate
  • one full-time faculty member elected or appointed from each academic department
  • one full-time faculty member elected from the Drama program
  • six elected full-time faculty members or full-time librarians at large
  • one full-time librarian appointed by the Library Council
  • six full-time students appointed by the Mount Allison Students' Union
  • two persons appointed by the Board of Regents
  • one person appointed by the Mount Allison Federated Alumni

The following shall be non-voting members:

  • academic and/or administrative officers who are designated by the President
  • the President of the students’ union
  • one vice-president of the students’ union appointed by the Mount Allison Students' Union

Senators 2020-2021

Lynn Loewen (Chancellor)
Jean-Paul Boudreau, BA, MA, PhD (President and Vice-Chancellor)
Craig Brett, BA, MA, PhD (Secretary)

Representatives of the Board of Regents

  • Alex Fancy, BA, MA, Professor of French, Emeritus
  • Nancy Vogan, BA, MMus, PhD, Professor of Music, Emeritus

Representative of the Federated Alumni

  • Bill Evans

Ex-officio members

  • Jeff Hennessy, BSc, BMus, MA, PhD
  • Amanda Cockshutt, BSc, PhD
  • Nauman Farooqi, BSc, MBA, PhD
  • Vicki St. Pierre, BMus, MMus, PhD
  • Christiane O'Neal, BA
  • Dianne Keeping, BA, MLIS, PhD

Representative of the Indigenous Advisory Circle

  • Karle Hele, BA, MA, PhD

Faculty representatives

  • Paul Berry, BComm, MBA, CMA
  • Lisa Dawn Hamilton, BA, MA, PhD
  • Matt Litvak, BSc, MSc, PhD
  • Gene Ouellette, BSc, MSc, PhD
  • Anne Koval, BA, MA, PhD
  • James Kalyn, BMus, MMus, DMA 

Faculty Council executive

  • Linda Pearse, BMus, MMus, DM
  • Elizabeth Stregger, BSc, MLIS

Departmental representatives

  • Diana Hamilton, BSc, MSc, PhD
  • Andrea Beverley, BA, MA, PhD
  • Andrew Grant, BSc, PhD
  • Bruce Robertson, BA, MA, PhD
  • Chris Forstall, BA, MS, MA, PhD
  • Sarah Fanning, BA, MA, PhD
  • Carla VanBeselare, BA, MA, MS, PhD
  • Robert Lapp, BA, MA, PhD
  • Erik Edson, BFA, MFA
  • David Lieske, BSc, MSc, PhD.
  • Will Wilson, BA, MA, PhD
  • Anne LePage, BMus, MMus, MLIS
  • Mark Hamilton, BSc, MSc, PhD
  • Kevin Morse, BMus, MMus, PhD
  • Kirsty Bell, BA, MA, PhD
  • Jane Dryden, BA, MA, PhD
  • Catherine Lovekin, BSc, MSc, PhD
  • Mario Levesque, BA, MA, PhD
  • Jennifer Tomes, BA, MA, PhD
  • Fiona Black, BA, MA, PhD
  • Jane Mullen, BSc, MSc, PhD
  • Erin Steuter, BJ, BA, MA, PhD
  • Leslie Kern, BA, MA, PhD
  • Christina Ionescu, BA, MA, PhD

Student representatives

  • Linnea Bidder (Arts)
  • Michael Cormier (Arts)
  • Charlotte Roberts (Science)
  • Nadine Robinson (Science)
  • Shamus Tobin (Social Sciences)
  • Ava Whiteway (Social Sciences) 

Indigenous student representative

  • Kiara Bubar

Associate (non-voting) members

  • Pierre Arsenault, BPEd, MA
  • Kim Meade, BA, MA
  • Robert Inglis, BComm, CPA, CA
  • Gloria Jollymore, BA, MBA
  • Jonathan Ferguson (MASU President)
  • Charlie Burke (MASU VP Academic Affairs)
Senate policies

Quorum

Fifty per cent plus one of the Senate members eligible to vote shall constitute a quorum for meetings of the Senate. For a special meeting of the Senate held from and including the month of June to and including the month of August, ten members eligible to vote shall constitute a quorum.

Voting

Questions arising at any meeting of the Senate shall be decided by a majority of votes and every Senator present at the meeting and entitled to vote shall have one vote. The chairman of a meeting shall not be entitled to vote upon any questions arising at the meeting except in the case of a tie vote in which case he shall be entitled to a casting vote.


Retention of Senate documents

Record series is comprised of the official record of Senate meetings. Records include original agendas, minutes, reports, proposals, memoranda, correspondence, and background papers.

Senate committee records

Record series is comprised of Senate committee official annual reports and official minutes (with relevant documents attached) that have been transferred to the secretary of Senate annually as per the general regulations section of the Guidelines and Terms of Reference for Senate and Faculty Council Standing Committees. Records document all deliberations of the Senate, including the passage of motions and resolutions and the approval of governing decisions. They cover both open sessions (available to all members of the University and the public) and closed (restricted to Senate members and associate members, typically concerning graduates and recipients of honorary degrees).

  • Senate records should be filed chronologically by meeting date
  • Senate committee records received by the secretary annually should be filed alphabetically by committee name and then chronologically by meeting date within each committee

Office of primary responsibility (OPR): Secretary of Senate

record active retention
(in office)
Semi-active
(In storage)
Total retention final disposition
OPR official records (paper) Academic year + 5 years 0 years Academic year + 5 years Transfer to archives for permanent retention
OPR working papers (inluc. notes taken at meetings, research/background information, etc) Academic year + 5 yeards 0 years Academic year + 5 yeards Transfer to archives for permanent retention
OPR unofficial records (paper and electronic) Academic years + 1 years 0 years Academic years + 1 years Destruction or deletion
Non-OPR unofficial copies (paper and electronic) Academic year or when no longer needed 0 years Academic year or when no longer needed Destruction or deletion

Record series is comprised of records created and used to support the activities and deliberations of the various committees established by Senate. Includes standing and ad hoc committees. Records include minutes, agendas, correspondence, annual reports, supporting papers, etc.

The records of each committee should be filed chronologically by meeting date.
 
Office of primary responsibility (OPR): Either the committee chair or committee secretary, as determined by the committee. 

records active retention semi-active retentio total retention final disposition
OPR annual reports; minutes with relevant documents (paper) Academic year 0 years Academic year Transfer to secretary of Senate
OPR working papers (incl. notes taken during meetings, research/background information, etc.) Academic year 0 years Academic year Transfer to secretary of Senate
OPR copies of annual reports; minutes with relevant documents (paper and electronic) Academic year or until no longer needed for reference 0 years Academic year or until no longer needed for reference Destruction or deletion
Non-OPR copies of committee records (paper or electronic) Academic year or until no longer a member of the committee 0 years Academic year or until no longer a member of the committee Destruction or deletion

Retention of Research Ethics Board documents

Records retention and disposition schedule
Adopted by the Research Board, Dec. 15, 2009
 
The Research Ethics Board (REB) is a committee of Senate.

It is responsible for:

  • the timely review of all research protocols or projects involving human subjects
  • monitoring of on-going human research
  • responding to enquiries from external agencies with responsibility to monitor ethics review procedures at universities
  • educating the Mount Allison research community about the principles and practices of the ethical conduct of research

The REB reports annually to Senate.

Office of primary responsibility (OPR): The Office of Research Services acts as the REB secretariat and maintains the official records of the REB.

Record types active retention
(in office)
semi-active retention
(in storiage)
Total retention final disposition
OPR application case files (paper) Completion of date collection + 5 years 0 years Completion of date collection + 5 years Full retention by archives
OPR application case files (electronic) Final decision rendered 0 years Final decision rendered Deletion
OPR minutes, agendas, annual report to Senate (paper and electronic) Academic years + 2 years 0 years Academic years + 2 years Full retention by archives
Chair — all records (paper and electronic) Expiration of term as chair 0 years Expiration of term as chair Destruction by confidential shredding/deletion
REB members — all records (paper and electronic) Final decision rendered 0 years Final decision rendered Destruction by confidential shredding/deletion

Rationale for full archival retention

These records give evidence of the University’s ethics oversight function, and of the types of potentially contentious research involving human subjects conducted at Mount Allison University. Through the permanent retention of these files, future researchers will have access to records that allow an understanding of the evolution and the implementation of the ethics oversight function at Mount Allison University.
 
Description, purpose, and use of records

Series is comprised of records created, received, maintained, and used to support the activities and deliberations of the Mount Allison University Research Ethics Board.

The records document the ethics review and approval of faculty, staff, and student-initiated research protocols or projects involving human subjects.

Records may include:

  • minutes
  • agendas
  • membership lists
  • policies and procedures
  • correspondence
  • annual report to Senate
  • application case files, including samples or descriptions of research instruments (e.g. informed consent, questionnaires, surveys, equipment, etc.)
  • notice of approval with attached summary prepared by REB
  • progress and final reports
  • supporting papers
  • reference and information material

Restrictions on access to records held by the OPR and the University Archives

Researchers wishing access to the application case files must apply for permission in writing to the Research Ethics Board. If granted, the Board will contact either the OPR or the University Archives (depending upon where the file in question is stored) in writing, stating the name of the researcher who is to be allowed access, and indicating which file(s) may be accessed.

Alternatively, with a majority approval of the Research Ethics Board members, the chair may prepare a redacted copy of the requested records if it is felt by the Board that redaction is necessary to preserve the confidentiality of applications to the REB.

For each application case file, this restriction will continue in effect until the terms provided in the Copyright Act have expired (currently 50 years after the death of the author of the document). Once this milestone has been reached, there will be free access to the application case files through the University Archives. Once transferred to the University Archives, access to the minutes of meetings are open for public viewing.

Senate minutes

Minutes from previous years may be accessed in the University Archives.

2021-22

September 2021
October 2021
November 2021
December 2021
January 2022
February 2022
March 2022
April 2022
May 2022

 


Senate committees

Committee membership as of July 1, 2021
Student members' terms effective May 1, faculty and librarian terms effective July 1.

Secretary of Senate: Robbie Moser (2021-2026)

Academic Appeals Committee

Terms of reference

This Committee will be the final appeal body for all matters arising from decisions of the Academic Integrity Committee.

Membership

One ex-officio member — the chair of Senate or delegate (chair):

  • Jeff Hennessy

Two faculty or librarians who are not on the Academic Integrity Committee, elected by the Senate:

  • David Fleming (Jan. 1, 2021-June 30, 2023)
  • Geoff Cruttwell (2020-22)

Two students who are not on the Academic Integrity Committee, elected by the Senate:

  • Hannah Crouse (2021-22)
  • Toni-Anne Dixon (2021-22)

Quorum

At least four members

Academic Information Technology Committee

Terms of reference

The purpose of this Committee is to oversee all aspects of academic IT on campus, including those pertaining to teaching, research, and creative activities.

The Committee will:

  • review and make recommendations to Senate on standards and policies for the academic use of IT equipment on campus and will ensure that these policies are made available to all users
  • prepare a list annually of priorities of academic IT needs
  • make IT recommendations to the Computing Services Department on how to support the academic mission of the institution
  • consider any other issue related to academic IT use on campus referred to it by faculty, librarians, Senate, or the Computing Services Department
  • meet twice per term during the fall and winter academic terms (half of the meetings throughout the year will be held jointly with the IT Steering Committee)

Membership

The Academic Information Technology Committee has nine members.

  • the provost and vice-president, academic and research (chair) — Jeff Hennessy
  • the director of computing services — John Gillis
  • the educational technology consultant — Toni Roberts

Three faculty elected by Senate, with representation from each of the three faculties, and one librarian elected by Senate:

  • Lauren Beck (Arts) 2020-22
  • Catherine Lovekin (Science) 2020-23
  • Mario Levesque (Social Sciences) 2019-22
  • Elizabeth Stregger (Librarian) 2020-23

Two students, elected by the Senate:

  • Spencer Keller (2021-22)
  • Grace MacLean-de Stecher (2021-22)

Quorum

At least two ex-officio members plus at least three elected members.

Academic Integrity Committee

Terms of reference

  1. This Committee will act as an advisory committee to the academic dean responsible for academic integrity (academic integrity officer) in cases that involve infractions of academic misconduct by students that may result in disciplinary sanctions such as suspension, dismissal, or expulsion.
     
  2.  This Committee is responsible for reviewing and recommending any changes to the Academic Integrity Policy every five (5) years, or more frequently when relevant changes otherwise warrant an update, to maintain the policy’s currency and relevance. 

Membership

The Academic Integrity Committee has five members.

One ex-officio member:

  • the academic dean delegated by the provost as the academic integrity officer (AIO) (chair) — Vicki St. Pierre

Two faculty or librarians, elected by the Senate:

  • Mohammad Ahmady (2019-22)
  • Krista Johnston (2021-24)

One alternate faculty or librarian, elected by the Senate:

  • Irena Kaczmarska (2021-24)

     

Two students, elected by the Senate:

  • Spencer Keller (2021-22)
  • Brandon Blakney (2021-22)

One alternate student, elected by the Senate:

  • Rohin Minocha-McKenney (2021-22)

Quorum

At least four members. 

    Academic Matters Committee

    Terms of reference

    The purpose of this Committee is to preserve the integrity of the academic programs and regulations.

    The Committee will review and make recommendations to Senate on the following:

    • proposed changes in courses, including changes in prerequisites, and new courses
    • proposed program changes with respect to minor, major, and honours requirements
    • proposed changes in degree regulations
    • any other academic regulations

    Factors to be taken into account when reviewing proposals include the academic rationale and need for the proposal, the impact on existing programs, and the viability of the proposal in terms of current resources.

    The Committee will refer proposals to the University Planning Committee if they affect long range planning or involve significant additional costs.

    The Committee will refer matters to Faculty Council when appropriate.

    If the Committee rejects a proposal, it may be modified and re-submitted to the Committee, or it may be taken directly to the Senate.

    Academic Matters submissions guidelines

    All changes to courses and academic programs must be approved by Senate. Departments are required to submit their Academic Matters proposals to the other heads in their Faculty (or programs that may be affected by their proposals) for comment and feedback, and after this consultation to their academic dean.  Proposals are then forwarded by that dean to the chair of the Academic Matters Committee. 

    Deadlines for submission each year to the chair from the dean are:

    • Nov. 15 — for major Calendar changes (generally, changes to program structure or submissions of over three pages in length)
    • Dec. 15 — for minor Calendar changes

    Please complete the Checklist for Submissions (pdf) and include this as the top page of your proposal.

    The Academic Matters Committee meets weekly during term and works through submissions in the order they were received. The Committee does not normally meet in the summer months. This may mean a delay of weeks or months from the time the submission is made to when proposals are presented to Senate.

    Please find the template for departmental/program submissions to Academic Matters (pdf) for this year as well as the Academic Matters style guide (pdf) for submissions. If you have any questions, please direct them to the chair of the Academic Matters Committee.

    Membership

    The Academic Matters Committee has seven members.

    Two ex-officio members:

    • an academic dean (chair) — Nauman Farooqi
    • the registrar (secretary) — Christiane Major

    Four faculty or librarians, elected by the Senate, with representation from each of the three faculties:

    • Matt Betti (Science) 2021-24
    • Robert Lapp (Arts) 2019-22
    • Erin Steuter (Social Sciences) 2020-23
    • VACANCY

    One student, elected by the Senate:

    • Rohin Minocha-McKenney (2021-22)

    Quorum

    Two ex-officio members and at least three elected members. 

    Committee on Committees

    Terms of reference

    The Committee is the nominating committee for all Senate and Faculty Council committees.

    The Committee will act as the nominating committee for Presidential committees when requested.

    When nominating members to committees the Committee will consider:

    • the fair distribution of committee work among elected members
    • the nominee’s experience, knowledge, and interest in the specific mandate of the committee

    The Committee will keep under general review the committee structure of the University. It will review the terms of reference and composition of all standing committees of the Senate, the Faculty Council, and the President, and make recommendations for changes where appropriate. In particular, it should consider which committees have served their purpose and should be disbanded.

    The Secretary of Senate will call for nominations to fill vacancies on this Committee, and Senate will elect the members. Nominations will not be made by members of the Committee.

    The members of the Committee may not nominate themselves for any Senate or Faculty Council committees.

    Membership

    The Committee on Committees has five members.

    Five faculty or librarians, of whom at least three will be Senators, elected by the Senate (the chair will be a Senator):

    • Christina Ionescu (2021-24)
    • Anne Koval, Chair (2020-23)
    • William Lundell (2020-23)
    • Cordula Quint (2021-24)
    • Stephen Runge (2021-24)

    Quorum

    At least three members. 

    Committee on Emeriti Appointments

    Membership

    The Committee on Emeriti Appointments has nine members.

    One ex-officio member:

    • the secretary of Senate (chair) — Robbie Moser (2021-26)

    Two persons with emeriti appointments, elected by the Senate:

    • Gary Tucker (2020-23)
    • Stephen Duffy (2020-23)

    Two Regents or Senators, appointed by the Board of Regents:

    • Mark Fraser (to Dec. 31, 2021)
    • Gita Anand (to Dec. 31, 2022)

    Three faculty or librarians, elected by the Senate:

    • Karl Hele (2019-22)
    • Kathleen Lord (2020-23)
    • Roopen Majithia (2020-23)

    One student, elected by the Senate

    •  Spencer Keller (2021-22)

    Quorum

    At least five members including at least one from each of the following categories: persons with emeriti appointments, Regents or Senators, faculty or librarians.

    For more information, see Policy 3002: Appointment of Professors Emeriti and Librarians Emeriti.

    Committee on Students with Disabilities

    Terms of reference

    The Committee will:

    • review the Senate Policy on Students with Disabilities and make recommendations to the Senate for changes as appropriate
    • review the services available to students with disabilities and make recommendations to the appropriate bodies concerning improvement in these services
    • consult with other resource people, within and outside the University community, for advice on improving the environment for students with disabilities

    Membership

    The Committee on Students with Disabilities has nine members.

    Three ex-officio members:

    • an academic dean — Vicki St. Pierre
    • the director, accessibility and student wellness or designate — Matt Maston (chair)
    • the disability services advisor — Matt Kalichuk

    Three faculty, elected by the Senate, with representation from each faculty:

    • Karen Crosby (Science) 2019-22
    • Victoria Fraser (Social Sciences) 2020-23
    • Owen Griffiths (Arts) 2020-23

    One librarian elected by Senate:

    • Jeff Lilburn(2021-24)

    One student with a learning disability (selected by the director, accessibility and student wellness), elected by Senate:

    • TBA

    One student with a disability other than a learning disability (selected by the director, accessibility and student wellness), elected by Senate:

    • TBA

    One current MASU accessibility representative, or designate:

    • TBA

    Quorum

    At least one ex-officio member, two elected faculty or librarians, and two students.

    Experiential Learning Committee

    Terms of reference

    The purpose of this Committee is to oversee all aspects of academic credit for independent experiential learning.

    In particular the Committee will:

    • review the general policies related to academic credit for independent experiential learning and make recommendations to Senate when appropriate
    • review proposals for academic credit for international and domestic independent experiential learning (EXPL 3001/4001,3000/4000)

    Membership

    The Experiential Learning Committee has five members.

    One ex-officio member:

    • an academic dean — Vicki St. Pierre

    Three faculty or librarians, elected by the Senate:

    • Christina Ionescu (2021-24)
    • Josh Kurek (2021-24)
    • Leslie Shumka, Chair (2021-24)

    One student, elected by the Senate:

    • Hannah Crouse (2021-24)

    Quorum

    One ex-officio member and three elected members. 

    Graduate Studies Committee

    Terms of reference

    The Committee will:

    • review existing programs, course offerings, and policies regarding graduate studies at Mount Allison and make recommendations for changes to the Senate where appropriate. This includes but is not limited to:
      • criteria and regulations for admission to graduate studies
      • organization of thesis defenses
      • policies and mechanisms for establishing, monitoring, and completing programs of studies
      • policies regarding the financial support of graduate students (including but not limited to specifying reasonable minimum levels of remuneration)
      • a mechanism to adjudicate disputes related to graduate studies admissions, programs and defenses
    • establish, review, and oversee criteria for graduate student scholarships and awards that fall within its purview

    Membership

    The Graduate Studies Committee has seven members.

    One ex-officio non-voting member:

    • the dean of graduate studies — Jennifer Tomes

    Five faculty elected by Senate, with representation from each of the three faculties, including three from the Science faculty with at least one member from the Chemistry and Biochemistry department and at least one member from the Biology department; one alternate faculty member elected by Senate; one graduate student, elected by Senate.

    Before September, the Committee will elect one of its elected members to be chair of the committee, and the Committee on Committees will be informed.

    • Matt Betti (Science) 2019-22
    • Hannah Lane (Arts) 2021-24
    • Mario Levesque (Social Sciences) 2020-23
    • Andrea Morash (Science, Biology) 2020-23
    • Jill Rourke (Science, Chemistry and Biochemistry) 2021-23

     One alternate:

    • Gene Ouellette (2019-2022)

    One graduate student, elected by Senate:

    • Meghan Fraser (2021-22)

    Quorum

    At least four elected members.

    Graduation Review Committee

    Terms of reference

    The Committee will:

    • review and assess the cases of graduating students who are likely to be prevented from receiving their degrees or certificates by reason of low averages, failure in a course,  or some special circumstance, and consider students whose GPA falls slightly below the required minimum for honours or distinction
    • work in close co-operation with instructors and department heads when making its decisions
    • make decisions on all cases prior to the preparation of the list of candidates that is presented at the meetings of Faculty Council and Senate in May and October
    • add candidates or move candidates to other categories on the list before the list goes to the Senate
    • post the final list for review at least 24 hours prior to its being voted on at Senate — any changes made within this final 24 hour period will be circulated to all department heads and program directors

    Membership

    The Graduation Review Committee has seven members.

    Two ex-officio members:

    • an academic dean (chair) — Jennifer Tomes
    • the registrar — Christiane Major

    Four faculty or librarians, elected by the Senate (at least one member from each of the Faculties):

    • Niels Anthonisen (Social Sciences) 2021-23
    • Alan Dodson (Arts) 2019-22
    • Chris Forstall (Arts) 2021-23
    • Margaret-Ellen Messinger (Science) 2019-22

    One student, elected by the Senate:

    • Toni-Anne Dixon (2021-22)

    Quorum

    Two ex-officio members and three other members of the Committee.

    International Programs Committee

    Terms of reference

    The Committee will:

    • review academic policies and standards bearing on the adoption, development, and operation of international programs and exchanges, and make recommendations for changes to the Senate as appropriate
    • make recommendations to the Senate on the adoption of new international programs and exchanges
    • advise the International Centre on guidelines for faculty, student, and staff international exchanges, and for other programs that involve studying abroad
    • review standard protocols for transfer credit assessments and credit weighting systems at various international universities, and recommend changes to the Senate as appropriate

    Membership

    The International Programs Committee has eight members.

    Three ex-officio members:

    • an academic dean or director responsible for international programs (chair) — Nauman Farooqi
    • a staff representative of the International Centre designated by the vice-president, international and student affairs — Adam Christie
    • the registrar or designate

    Four faculty members or librarians, at least two of whom are are faculty contacts for international programs, elected by Senate:

    • Suzie Andrews (2021-24)
    • Karl Hele (2020-23)
    • Roopen Majithia (2020-23)
    • Lisa-Dawn Hamilton (2020-23)

    One student who has been on an international exchange or study abroad program (nominated by the International Centre), elected by the Senate:

    • Catherine Priemer (2021-22)

    The international affairs co-ordinator attends meetings as a resource person to the Committee.

    Before October of each year the Committee will elect a chair, and the Committee on Committees will be informed. The Committee chair is responsible for convening a meeting of faculty contacts for international programs at least once per year.

    Quorum

    Two ex-officio members and at least three elected members. 

    Late Granting of Degrees Committee

    Terms of reference

    The Committee has the authority to grant degrees on the receipt of an academic course grade or further relevant information forthcoming after the formal meeting of Senate when degrees are granted.

    The Committee will inform Senate at its next meeting of any degrees that are, in fact, granted. 

    Membership

    The Late Granting of Degrees Committee has three members.

    Three ex-officio members:

    • the vice-president, academic and research (chair) — Jeff Hennessy
    • the registrar — Christiane Major
    • the secretary of Senate — Robbie Moser

    Quorum

    The full membership.

    Re-admissions Appeals Committee

    Terms of reference

    Students appealing a decision of the Admission and Re-admission Committee must make their appeal within three weeks of the date of the letter from that Committee.

    The Committee shall decide whether to uphold or reject an appeal of a decision of the Admissions and Re-admissions Committee. Appeals will be considered on the following grounds only:

    • the Admissions and Re-admissions Committee was biased
    • the Admissions and Re-admissions Committee made an error in interpreting a regulation
    • new information has been provided subsequent to the decision of the Admissions and Re-admissions Committee
    • the decision of the Admissions and Re-admissions Committee imposes undue or unreasonable hardship

    If the Committee upholds the appeal it shall consider the application for re-admission and its decision shall be final. 

    Membership

    The Re-admissions Appeals Committee has three members.

    Two ex-officio members:

    • the secretary of Senate (chair) — Robbie Moser
    • an academic dean who does not chair the Admissions and Re-admissions Committee — Jennifer Tomes

    One faculty or librarian, plus one alternate, who are not a members of the Admissions and Re-admissions Committee, elected by the Senate:

    • Margaret-Ellen Messinger (2019-22)
    • Liam Keliher (alternate) (2021-24)

    Quorum

    All members. 

    Research and Creative Activities Committee

    Terms of reference

    The Committee will:

    (a) encourage research and creative activities at the University

    (b) advise the provost and vice-president, academic and research on matters relating to the strategic direction of research and creative activities at the University and, where appropriate, at a provincial and/or national level

    (c) make recommendations to the appropriate bodies with regard to policies and procedures concerning research or creative activity

    (d) be responsible for establishing and reviewing guidelines with regard to the funding of research and creative activity, and make recommendations to Senate on matters within its purview

    (e) adjudicate grants and awards including, but not limited to, the independent student research grants, the President's Research and Creative Activities Fund, research stipends for part-time faculty, and any other grants and awards that may be established from time to time

    Membership

    The Research and Creative Activity Committee has 12 members.

    Four ex-officio members:

    • the vice-president, academic and research (chair) — Jeff Hennessy
    • the three academic deans
      • Jennifer Tomes
      • Nauman Farooqi
      • Vicki St. Pierre

    Six faculty or librarians, with representation from each of the three Faculties, elected by the Senate:

    • Christina Ionescu (Arts) 2020-23
    • Nathan Johnston (Science) 2020-23
    • Adriana Kuiper (Arts) 2020-23
    • Josh Kurek (Social Sciences) 2021-24
    • Mario Levesque (Social Sciences) 2019-22
    • Jenny Wong (Science) 2021-24

    Two students, one from the Faculty of Science and one from the Faculty of Arts or Social Sciences, elected by the Senate:

    • Grace MacLean-de Stecher (Arts) 2021-22
    • Toni-Anne Dixon (Science) 2021-22

    Quorum

    • At least three ex-officio members
    • At least four elected members
    Research Ethics Board

    Terms of reference

    The Board will approve, reject, propose modifications to, or terminate any proposed or ongoing research involving human subjects which is conducted within, or by members of, Mount Allison University, using the considerations set forth in the Tri-Council (NSERC, SSHRC, CIHR) Policy Statement on Ethical Conduct for Research Involving Humans (TCPS2) as the minimum standard. 

    Membership

    The Research Ethics Board has seven members.

    Six faculty or librarians, elected by the Senate (according to specified criteria):

    • Karen Crosby (2021-23)
    • Erik Edson (2021-23)
    • Lisa Dawn Hamilton, Chair (2019-22)
    • Renata Schellenberg (2019-22)
    • Dave Thomas (2019-22)
    • Louise Wasylkiw (2021-23)

    One member who has no affiliation with the institution, elected by the Senate:

    • Dave Bray (2019-22)

    At  least two members must have broad expertise in the methods or areas of research that are covered by the REB.

    At least one member must be knowledgeable in ethics.

    Both men and women must be represented.

    The REB will work with the Senate Committee on Committees in identifying nominees for vacancies.

    Before  the  start  of  the  next  academic  year,  the  Committee  will  elect  one  of the faculty or librarians to be chair of the Committee, and the Committee on Committees will be informed.

    The director, Office of Research Services, attends meetings as a resource person to the Committee.

    Quorum

    At least four elected members.

    Scholarships and Bursaries Committee

    Terms of reference

    The Committee will:

    • be responsible for recommending to Senate policies, guidelines, and general criteria for the awarding of scholarships and bursaries
    • make recommendations with regard to the general allocation of funds, taking into consideration the University’s policies and procedures, and any special conditions associated with the funds
    • give advice on individual awards, especially with respect to in-course scholarships, when appropriate

    Membership

    The Scholarships and Bursaries Committee has seven members.

    Two ex-officio members:

    • the vice-president, academic and research (chair) — Jeff Hennessy
    • the financial aid and awards counsellor — Elizabeth Fullerton

    Four faculty or librarians, elected by the Senate:

    • Niels Anthonisen (2020-22)
    • Nathan Johnston (2020-22)
    • Peter Lelievre (2021-24)
    • Leslie Shumka (2021-23)

    One student, elected by the Senate:

    • Astrid Kruger (2021-22)

    Quorum

    At least two ex-officio members and at least two elected members.

    Senate Agenda Committee

    Terms of Reference

    The  Committee will:

    (a) be responsible for drawing up the agenda for each meeting of Senate and arrange that all business goes forward to the Senate in the properly prepared form

    (b) maintain the Senate Handbook and Standing Rules and bring proposals for revisions to these documents to Senate for discussion and approval

    Membership: Five members

     Two ex-officio members:

    • the President (chair) — Jean-Paul Boudreau
    • the secretary of Senate — Robbie Moser

    Two faculty members or librarians, elected by the Senate from among the elected members of Senate:

    • Kirsty Bell (2021-2024)
    • Paul Berry (2020-2023)

    One student senator:

    • Rohin Minocha-McKenney (2021-22)

    The provost and vice-president, academic and research attends meetings as an advisor to the Committee.

    Quorum:

    • 1 ex-officio member
    • 2 elected members
    Teaching and Learning Committee

    Terms of reference

    The Committee will:

    • develop and recommend to Senate policies and practices to promote excellence in teaching and learning
    • provide guidance to the Purdy Crawford Teaching Centre, with particular reference to its policies and programs
    • work through the Purdy Crawford Teaching Centre to administer grant programs for the support of projects in teaching and instructional development within the University
    • review teaching and learning evaluation policies and practices every five years (starting from 2009), and make recommendations to Senate when appropriate

    Membership

    The Teaching and Learning Committee has eight members.

    Two ex-officio members:

    • the Purdy Crawford Professor of Teaching and Learning — Toni Roberts
    • the Computing Services educational technology consultant — Toni Roberts

    Three faculty, one from each of the three Faculties, elected by the Senate:

    • Karen Crosby (2019-22)
    • Robert Lapp (2019-22)
    • Rosemary Polegato (2021-24)

    One librarian, elected by Senate:

    • Anita Cannon (2021-24)

    Two students, elected by the Senate:

    • Grace MacLean-de-Stecher (2021-22)
    • Amber Solomon (2021-22)

    Quorum

    At least one ex-officio member and at least four elected members. 

    University Planning Committee

    Terms of reference

    The Committee will:

    • advise and make recommendations to Senate on University planning through a regular review of the goals and priorities of the University, in particular its academic departments and programs
    • assess and make recommendations to Senate — or (if appropriate) one of its committees — on proposals for major changes in academic programs and in the size and distribution of student enrolments
    • as part of the budget development process, assess and make recommendations to the appropriate body on the efficient use of the University’s human, physical, and financial resources, having due regard for academic, financial, and other implications
    • establish procedures for academic unit reviews and oversee the academic unit review process
    • undertake studies into any matters which have implications for the University’s educational objectives and long range plans, and recommend to Senate on appropriate strategies to respond to such issues; such studies may arise from a review of any unit within the University or from developments in the field of higher education at the provincial and national levels
    • consider any other issue referred to it by the President, the Senate, or one of its committees; the Faculty Council through Senate; or any other University committee or senior administrator
    • report at each meeting of the Senate, and at least once each term this report shall be in writing, with a copy to be sent to the secretary of the Faculty Council

    As appropriate, resource personnel will be invited to attend meetings of the Committee.

    Membership

    The University Planning Committee has 13 members.

    Five ex-officio members:

    • the vice-president, academic and research (chair) — Jeff Hennessy
    • the University librarian — Dianne Keeping
    • the three academic deans:
      • Jennifer Tomes
      • Nauman Farooqi
      • Vicki St. Pierre

    Six faculty or librarians elected by the Senate, with representation from each of the three Faculties:

    • Peter Brown (Arts) 2021-24
    • James Devine (Social Sciences) 2021-24
    • Erik Edson (Arts) 2019-2022
    • Christina Ionescu (Arts) 2020-23
    • Anne LePage (Library) 2019-22
    • Vicki Meli (Science) 2021-24

    Two students, elected by the Senate:

    • Brandon Blakney (2021-22)
    • Astrid Kruger (2021-22)

    Quorum

    At least three ex-officio members, at least four elected faculty or librarians, and at least one student.

     

    Senate-Board Committee

    Honorary Degrees Committee

    The Honorary Degrees Committee consists of representatives of Senate, students, and Board of Regents. It considers nominations from members of the broader University community and from its own members. It recommends for the consideration of Senate those persons whom it determines should receive an honorary degree.

    A slate of potential honorary degree recipients is elected by Senate from those whose names have been recommended by the Committee. A majority vote of the Senators present is necessary for election. The deliberations and decisions of the Committee and of the Senate are confidential.

    Persons wishing to nominate individuals for honorary degrees should complete a nomination form at any time. Procedures and criteria used by the Honorary Degrees Committee are outlined below, as is a list of previous honorary graduands.

    Members of the community are encouraged to consider nominating people from all walks of life. When granting an honorary degree, we are projecting our values and vision to our community.

    Terms of reference

    The Committee will make recommendations to the Senate on the awarding of honorary degrees.

    Composition

    The Honorary Degrees Committee shall consist of :

    • President, chair
    • Chancellor
    • the chair of the Board
    • the vice-president, academic and research
    • four members of faculty
    • two members of the Board of Regents
    • one student

    Current committee members

    Four ex-officio members:

    • the President (chair) — Jean-Paul Boudreau
    • the Chancellor — Lynn Loewen
    • the chair of the Board — George Cooper
    • the vice-president, academic and research — Jeff Hennessy

    Two members appointed by the Board:

    • Sarah Crawford
    • Peter Winters

    Four faculty or librarians, elected by Senate:

    • James Devine (2021-24)
    • Christina Ionescu (2019-22)
    • Josh Kurek (2021-24)
    • Hannah Lane (2020-23)

    One student, elected by Senate:

    • Amber Solomon (2021-22)

    Procedures and criteria

    This brief outline of procedures and criteria for honorary degrees is intended as an aid to Committee members.

    Procedures

    The Honorary Degrees Committee, which consists of representatives of both Senate and the Board of Regents, considers nominations from members of the broader University community and from its own members, and it recommends for the consideration of Senate those persons whom it determines best meet the stated criteria.

    A slate of potential honorary degree recipients is elected by Senate from those whose names have been recommended by the Committee. A majority vote of the Senators present is necessary for election. The deliberations and decisions of the Committee and of Senate on honorary degrees are confidential.

    Criteria

    The Senate of Mount Allison University awards honorary degrees to individuals who are nationally or internationally recognized within their fields. Most degrees would come under one or more of the following categories. While the weight of tradition is strong in an institution as old as Mount Allison, Committee members may still wish to deviate from a well worn path.

    Exemplars in their chosen fields (particularly if the field in some way touches Mount Allison):

    • creative performing artists
    • educators
    • researchers
    • religious leaders
    • professional men and women
    • business people
    • philanthropists

    Service to the wider community (persons whose actions have significantly affected the University and/or the region):

    • persons making an unusual contribution to voluntary organizations
    • patrons of the arts, sciences, etc.
    • persons whose lives, in the service of society, have served as examples for others to follow

    Service to the University (the alumni and Board have played an important role in this category):

    • outstanding workers on the University’s behalf
    • members of the Board

    Prominent public persons (who might be better known to the wider community than the University itself). By accepting a degree they have cast lustre on the University, and, incidently, drawn public attention to the institution.)

    e.g., the Governor General, the Prime Minister, provincial premiers