Alumni volunteer opportunities

Commitment: Two-year term

Hours per week: Flexible

Position description: The Alumni Board’s primary purpose is the promotion of Mount Allison to the community at large. Each member of the Alumni Board will serve as a goodwill ambassador of the University, with the aim of ensuring that our alumni maintain a sense of loyalty towards and desire to support Mount Allison.

The President, in co-operation with the director of alumni relations and executive committee, provides overall leadership and direction for the Alumni Board and the Alumni Association. Their specific duties and responsibilities include:

• Working with the director of alumni relations to plan and organize the meetings, activities, and functions of the Alumni Board
• Presiding as chairperson over the meetings of the Alumni Board, the executive committee, and the Annual General Meeting of the Alumni Association, and acting as emcee of the Alumni Banquet during Reunion Weekend
• Ensuring the appropriate establishment, staffing, and management of Alumni Board committees
• Becoming engaged in committee work where they are knowledgeable
• Ensuring effective communication and coordination among members of the Alumni Board, as well as with the director of alumni relations, the University administration, the Board of Regents, faculty, students, alumni, and the public, and fostering partnerships with groups as necessary
• Representing the alumni, Alumni Society, and Alumni Board on appropriate University committees, and at public functions on and off the University campus
• Promoting the interests of the University at all functions and through public communications and personal appearances

Contact: Alumni Board members will work closely with the executive of the Alumni Board and the Alumni Relations Office, with the director of alumni relations serving as the primary contact.

Criteria:

• Must be an engaged Mount Allison alumna or alumnus:
  • A recipient of a degree, diploma, or certificate from Mount Allison
  • A person registered in a program leading to a degree, diploma, or certificate from Mount Allison
  • A present or former member of Mount Allison’s administrative staff or faculty
  • An honorary degree recipient
  • A past or present member of the Board of Regents
  • An individual whose commitment to Mount Allison has been deemed deserving of membership
• Must be willing to accept the duties and responsibilities described above, and to dedicate considerable time, effort, and resources to the role
• Must be well-versed in University and Alumni Board affairs, and supportive of the mission and vision of each
• Must have strong leadership, communication, organization, and interpersonal skills
• Must have a sincere desire and willingness to work co-operatively and constructively with the Board, the director of alumni relations, and other stakeholders of the University community

Application: The President is selected by the nominating committee of the Alumni Board and must be a current member of the Board.

Commitment: Two-year term

Hours per week: Flexible

Position description: The Alumni Board’s primary purpose is the promotion of Mount Allison to the community at large. Each member of the Alumni Board will serve as a goodwill ambassador of the University, with the aim of ensuring that our alumni maintain a sense of loyalty towards and desire to support Mount Allison.

The duties and responsibilities of the Past President include:

• Providing leadership, guidance, and oversight to the Board
• Helping to transition the new President into their role
• Attending all meetings of the Alumni Board and executive committee and assisting both as required
• Chairing the awards and nominating committees of the Board
• Performing an ambassadorial role for the Board and the University
• Fulfilling all other duties and responsibilities of a Director of the Board

Criteria:

• Must be an engaged Mount Allison alumna or alumnus:
  • A recipient of a degree, diploma, or certificate from Mount Allison
  • A person registered in a program leading to a degree, diploma, or certificate from Mount Allison
  • A present or former member of Mount Allison’s administrative staff or faculty
  • An honorary degree recipient
  • A past or present member of the Board of Regents
  • An individual whose commitment to Mount Allison has been deemed deserving of membership
• Must be outgoing and reliable
• Must have excellent interpersonal, organizational, and communication skills

Contact: The Past President will work closely with the executive committee of the Alumni Board and the Alumni Relations Office, with the Director of Alumni Relations serving as the primary contact.

Application: The Past President is generally the President whose term has just finished. The nominating committee of the Alumni Board will officially nominate the Past President for election to the role.

Commitment: Two-year term

Hours per week: Flexible

Position description: The Alumni Board’s primary purpose is the promotion of Mount Allison to the community at large. Each member of the Alumni Board will serve as a goodwill ambassador of the University, with the aim of ensuring that our alumni maintain a sense of loyalty towards and desire to support Mount Allison.

The Honorary President supports the work of the Alumni Board, and attends all meetings of the Board and its executive committee; however the specific duties and responsibilities of the Honorary President within these groups are discretionary. The President and Honorary President will work together and develop a role which is consistent with the objectives and priorities of the Board and the specific interests and talents of the Honorary President.

Criteria:

• Must be an engaged Mount Allison alumna or alumnus:
  • A recipient of a degree, diploma, or certificate from Mount Allison
  • A person registered in a program leading to a degree, diploma, or certificate from Mount Allison
  • A present or former member of Mount Allison’s administrative staff or faculty
  • An honorary degree recipient
  • A past or present member of the Board of Regents
  • An individual whose commitment to Mount Allison has been deemed deserving of membership     
• Must be outgoing and reliable
• Must have excellent interpersonal skills
• Must have excellent communication skills
• Must have excellent organizational skills

Contact: The Honorary President will work closely with the executive committee of the Alumni Board and the Alumni Relations Office, with the director of alumni relations serving as the primary contact.

Application: The Honorary President is selected by the nominating committee of the Alumni Board. Individuals can be nominated by others or can self-nominate using the alumni board nomination form.

Commitment: Two-year term

Hours per week: Flexible

Position description: The Alumni Board’s primary purpose is the promotion of Mount Allison to the community at large. Each member of the Alumni Board will serve as a goodwill ambassador of the University, with the aim of ensuring that our alumni maintain a sense of loyalty towards and desire to support Mount Allison.

The duties and responsibilities of the vice-president include:

• Assisting the President and the director of alumni relations in planning and organizing the meetings, activities, and functions of the Alumni Board
• Assuming the role and responsibilities of the President in his/her absence
• Attending all meetings of the Board and the executive committee
• Undertaking and performing specific tasks as requested by the President, the Board, and the director of alumni relations

Criteria:

• Must be an engaged Mount Allison alumna or alumnus:
  • A recipient of a degree, diploma, or certificate from Mount Allison
  • A person registered in a program leading to a degree, diploma, or certificate from Mount Allison
  • A present or former member of Mount Allison’s administrative staff or faculty
  • An honorary degree recipient
  • A past or present member of the Board of Regents
  • An individual whose commitment to Mount Allison has been deemed deserving of membership     
• Must be willing to accept the duties and responsibilities described above, and to dedicate considerable time, effort, and resources to the role
• Must be well-versed in University and Alumni Board affairs, and supportive of the mission and vision of each
• Must have strong leadership, communication, organization, and interpersonal skills
• Must have a sincere desire and willingness to work co-operatively and constructively with the Board, the director of alumni relations, and other stakeholders of the University community

Contact: Alumni Board members will work closely with the executive committee of the Alumni Board and the Alumni Relations Office, with the director of alumni relations serving as the primary contact.

Application: The vice-president is selected by the nominating committee of the Alumni Board and must be a current member of the Board.

Commitment: Three-year term

Hours per week: Flexible

Position description: The Alumni Board’s primary purpose is the promotion of Mount Allison to the community at large. Each member of the Alumni Board will serve as a goodwill ambassador of the University, with the aim of ensuring that our alumni maintain a sense of loyalty towards and desire to support Mount Allison.

Individual directors are the strength of the Alumni Board, and carry out a variety of tasks through their roles.

Their duties and responsibilities include:

• Participating actively in the activities of the Alumni Board
• Contributing to achieving the objectives of the Board
• Participating in, and contributing to, the development of their local chapters
• Attending Board meetings and the Annual General Meeting
• Serving as ambassadors of the Alumni Society and the University
• Participating in the committee work undertaken by the Board:
  • Archival
  • Awards
  • Communications
  • Nominating
  • Recruitment
  • Reunion/Homecoming
  • Volunteer
  • Young Alumni

Criteria:

• Must be an engaged Mount Allison alumna or alumnus:
  • A recipient of a degree, diploma, or certificate from Mount Allison
  • A person registered in a program leading to a degree, diploma, or certificate from Mount Allison
  • A present or former member of Mount Allison’s administrative staff or faculty
  • An honorary degree recipient
  • A past or present member of the Board of Regents
  • An individual whose commitment to Mount Allison has been deemed deserving of membership
• Must be outgoing and reliable
• Must have excellent interpersonal, communication, and organizational skills

Contact: Alumni Board members will work closely with the Alumni Relations Office, with the Director of Alumni Relations serving as the primary contact.

Application: All interested applicants should fill out the Alumni Board nomination form. Alumni can also be nominated by other Allisonians.

Note: The Nominating Committee establishes their slate of nominees for election bearing in mind the importance of the Board’s membership reflecting the geographical and class year distribution of the alumni community, as well as representing a gender balance.

Commitment: October-May

Hours per week: Flexible

Position description: Reunion Weekend is a time when Mount Allison’s alumni come back to our University to celebrate the time they spent here. This weekend is a very important part of our University and we take great pride in putting on a successful Reunion Weekend that is enjoyed by all.

In order to ensure Reunion Weekend is a success, the Alumni Relations Office relies on the generous involvement of its alumni volunteers. Reunion volunteers assist with the planning and organizing of the events for their classes during the weekend.

There are various tasks that can be undertaken by Reunion volunteers, including the following:

• Co-ordinating social media
• Searching for "lost" alumni
• Contacting alumni (by phone or e-mail) to invite them to participate in Reunion events
• Assisting with the organization of social events
• Assisting with the organization of class meetings
• Assisting staff with various duties at events (i.e. greeting alumni, helping with registration, helping with set-up at events, etc.)
• Assisting with the organization of our Reunion "Class Speaker Presentations"

Criteria:

• Volunteers must be outgoing and reliable
• Must be able to work individually or in a team
• Must possess strong communication, interpersonal, and organizational skills
• Must be willing to participate in a few conference calls with Alumni Office staff, class executive representatives, and fellow class volunteers

Training: All volunteers will undergo appropriate training before Reunion Weekend commences.

Contact: The Reunion volunteer will work closely with the alumni services co-ordinator.

Note: Each year, the number of volunteer applicants exceeds the needs of the Alumni Office. Therefore, while all applicants will be interviewed, not all will be selected.

Commitment: Flexible, but generally 3-5 hours per event

Position description: Regional network volunteers are perfect for alumni looking for either a short-term commitment, episodic volunteering (per event) and especially those who want to get involved for the first time. Activities can range from event set-up, greeting attendees at registration, and helping promote an event among your personal contacts.

Volunteer responsibilities:

Duties vary but can include:

• Assisting MtA Alumni Relations staff when considering venue/ activity options for events in your region
• Helping to promote regional activities among your personal network
• Assisting with event set-up and teardown
• Greeting guests and assisting with registration on day of event
• Provide feedback on venue selection and timing of event

Event support opportunities can include:

• Networking events, pub nights, faculty lecture or speakers panel
• Alumni group outings to a sporting event, music festival, brewery tour, etc.

Expected outcomes: Assist MtA Alumni Relations staff and Regional Network committee members in organizing a variety of yearly activities.

Commitment: October-May

Hours per week: Flexible

Position description: The Student Alumni Association is designed to help ease the transition between university life and life after university. Additionally, the association allows students to get involved in the greater Mount Allison community before graduation.

This position gives students the opportunity to connect with the University's 25,000+ alumni worldwide and develop relationships that will be extremely valuable upon graduating.

Student Alumni Association volunteers provide assistance at events organized by the Alumni Office. They will also participate in communications with alumni and fundraising.

Volunteers can choose what events interest them and tailor their experience to their own professional and personal interests. There is no commitment expectation – you simply participate in the events you want.

Criteria:

• Student must demonstrate leadership ability
• Must work well in groups and individually
• Must have strong interpersonal skills
• Must be outgoing and reliable
• Must have strong organizational skills

Training: All volunteers will be provided with training before taking on their positions.

Contact: The Student Alumni Association Volunteer will work closely with the Layton Fisher Intern in Philanthropy who is also the Student Alumni Association co-ordinator.

Application: All interested applicants should fill in the Student Alumni Association volunteer information form.

Commitment: Reunion Weekend

Hours per week: Flexible

Position description: Reunion Weekend is a time when Mount Allison’s alumni come back to our University to celebrate the time they spent here. The weekend is a very important part of our University and we take great pride in putting on a successful Reunion Weekend that is enjoyed by all.

Class delegates play a very important role in the success of Reunion Weekend. Each delegate will be assigned a class of returning alumni and will serve as the ambassadors for that class throughout the weekend. A delegate’s duties will include showing their class around campus, attending events with their class, and offering any assistance their class may need.

However, the most important part of being a class delegate is spending time with the alumni, sharing stories of Mount Allison experiences, and enjoying the weekend with them.

Criteria:

• Must be outgoing, energetic and reliable
• Must have excellent interpersonal skills
• Must be able to accommodate to flexible hours of the position
• Strong communication skills
• Ability to work on your own

Training: All class delegates will be provided with appropriate training before Reunion Weekend commences.

Contact: The class delegate will work closely with the Layton Fisher Intern in Philanthropy.

Application: All interested applicants should fill in the Student Alumni Association volunteer information form.