Payroll and Administrative Assistant

Payroll & Administrative Assistant (People and Culture)  – Join a Team That Values People, Precision Professionalism, and Possibility

Are you someone who thrives in a fast-paced environment, loves variety in your day, and takes pride in getting the details just right?

Do you enjoy working with numbers, organizing information, and being the go-to colleague who keeps things running smoothly behind the scenes?

Are you motivated by helping others—even when the situation is complex—and find satisfaction in solving problems and improving work processes?

You might be exactly who we’re looking for!

In This Role, You’ll Be:

• Supporting payroll and administrative functions with high attention to accuracy and professionalism
• Handling a variety of tasks that keep our operations efficient and compliant with various legislative and regulatory requirements
• Delivering excellent customer service—even when faced with challenging situations
• Collaborating with a positive, solution-focused team
• Identifying opportunities to streamline and improve how we work

You’ll Thrive Here If You:

• Are a positive self-starter who takes initiative
• Enjoy a fast-paced environment and a variety of work
• Are highly organized and detail-oriented
• Have a numerical mind and love working with data
• Bring a professional attitude and a warm, people-first approach
• Are energized by finding solutions and making things better
• Contribute to a supportive team culture and campus community

Position description

Reporting to the Assistant Director, People and Culture, the Payroll and Administrative Assistant assists with the accurate and timely processing of payroll and supports a full range of administrative functions in compliance with collective agreements, institutional policies and regulatory requirements. Responsibilities include assisting with payroll data entry and reconciliation, responding to employee inquiries, preparing correspondence and reports, and contributing to the smooth operation of day-to-day administrative processes.
This developmental role will have an opportunity to support other members of the People and Culture team in their respective areas of focus, thereby expanding their own professional expertise.

Responsibilities

• Working in close liaison with the Payroll & Benefits Coordinator process the bi-weekly and semi-monthly payroll by entering and updating positions, employee and timesheet information for hourly and student employees; produce a payroll summary, verify and edit all data input and run various system processes to finalize the payroll. Review hours entered through the self-service system to identify and question possible errors and to ensure adherence to collective agreement provisions and University policy
• Provide general support to self-service users/supervisors
• Perform other payroll processing activities including the production and distribution of pay statements; processing of government, pension, benefit and union remittances by specific deadline dates; distribute system-generated reports to other departments; respond to a variety of inquiries; and prepare Records of Employment; complete monthly Statistics Canada payroll surveys
• Assist with payroll administration by entering and updating employment and employee status-changes
• Assist the Administrator with the organization of the holiday social, employee recognition and retiree event
• Maintain employee files as well as other departmental electronic and paper filing systems, including those related to staff training, skills, workshops
• Maintain an inventory of office and stationary supplies, forms, and benefit literature
• Assist the Payroll & Benefits Coordinator in various annual tasks such as T4 Processing, vacation accrual calculations and distributions, benefit renewals and year end reporting
• Provide back up for the Payroll & Benefit Coordinator and Administrator during absences
• Assist with the preparation of pension packages, in consultation with the People and Culture Consultant (Compensation & Benefits)
• Assist with new hire benefits enrollment processes
• Track received medical notes and advise consultants of upcoming transitional timeframes
• Assist with departmental audits and projects
• Support development and maintenance of inventory of documentation related to departmental processes which may include recording and/or updating of departmental processes which have not yet been documented
• Assist in the implementation of any new systems or programs
• Support process improvement and technological advancement within the department
• Perform other duties as assigned